Setting up user access policy
User profiles or policies can be defined for a user or a user group. You may create multiple policies depending on the level of access you wish to grant. For example, you may want to set up restricted location-based access for remote users or restrict external users from accessing assets outside their working hours. This section will help you define required user access policies.
The system provides a Default User Access Policy which is applied to all new users added to the system via automated discovery via Active Directory or when added manually. You can update any policy type as a Default Policy.
Understanding policy parameters
The below table provides details about setting up policies for a user or a group of users while logging into the system and accessing functionalities of the system. Policies can be based on a combination of parameters or just individual parameters. At any point, only one policy can be enforced for a user.
Parameter | Description | Configuration |
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Restriction | Use this setting when you want to restrict user access to the system on a specific day. |
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Schedule time | Restriction to be applied based on time of the day. This policy must be activated if you want to restrict a user from accessing any password or session using the solution within a certain time. |
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IP segment | Select this option to enable restrictions based on IP Segments. You can add more IP Segments from here. |
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Session | Use this configuration to disable session recordings for users, disable live viewing of sessions, disable session termination, disable live view, disable session metadata, or disable session collaboration with other users. By default, all configurations are enabled for this section. |
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Max session duration | Enabling this feature will set a max session duration limit for all sessions initiated by the user. |
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MFA type | Select this section to apply the default Multi-Factor Authentication type. You can configure MFA in the system here. |
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Concurrency | You can set the default concurrency of user login with this option. |
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Authentication | Use this configuration to make the authentication easier and faster. Enforce MFA for every new session to route access via a designated jump server and allow RDP direct |
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Session Banner | This configuration is used to display a message when you take a session |
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Access Request Scope | Use this setting when you would like to restrict the accounts only to mapped accounts when requesting Access via workflow |
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| Password Security | Use this setting to change the password of the account after every session |
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| Update Password Scope | Use this setting when you would like to restrict the accounts only to entitled accounts when requesting for password change |
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| Upload File Size | Use this setting to specify the file size to be uploaded. To upload a file without any size limit, select the “No Limit” checkbox of the Upload File Size option. If any value is entered in the Upload File Size field, the system will show an error if the file size exceeds the mentioned value. |
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| Download File Size | Use this setting to specify the file size to be downloaded. To download the file without any size limit, select the “No Limit” checkbox of the Download File Size option. If any value is entered in the Download File Size field, the system will show an error if the file size exceeds the mentioned value. |
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Adding a new policy
You can add a new policy by navigating to the "Policies" tab on the navigation bar at the top. You can then select 'User Access Policy' from the sidebar. Policies can be based on time-based restrictions, schedule, location, IP Address, session duration, etc.
Editing an existing policy
To edit any existing policy parameters, select the policy name and edit the desired parameter. The system, by default, installs a default policy. This can be toggled to update policy from the User Access Policy Page and update the Default policy flag.
Providing access permissions
You can define clipboard and file-sharing permission based on an access type and user access policy. For example, if you want to allow only internal users to copy files on an RDP session and restrict copy file permission for external, apply respective permissions for each user based on a policy. To apply for access permission for a user policy, follow the steps below:
Navigate to the policy option and select the user access policy from the sidebar.
Select the policy on which you want permission and click the 'action' icon.
Click Manage Permissions.
A new page will appear in front of you with available access types configured in the system. Select the access permission list as Allow File Download, Allow File Upload, Allow Clipboard, and Disable Access for the respective access type.
Click the Save button, and your policy will have those access permissions you checked on.
| Description | Representation |
|---|---|
| Action |  |
Setting default policy
You can set the policy as default by clicking on any of the 'Set as Default' options, which will automatically convert it into a default policy.
Viewing linked users
You can check the list of users assigned to a particular policy. This highlight will help you to get a consolidated view of users with the same policy. In addition, you will get information such as the Authentication Type, Department, Manager, and Status of the user.
To view the list of linked users, follow the steps below:
- Navigate to the policy option and select the user access policy from the sidebar.
- Select the policy on which you want permissions and click the Action icon.
- Click on the Linked Users option from the drop-down list.
- A new page will appear in front of you with a list of users linked with the policy.
