Configuring Email as External Service

Sectona Privileged Access Management system uses email services to send out alerts and notifications using standard SMTP settings. & POP3 settings for receives emails responses to workflow approval requests. This section describes the standard procedures for integrating system with SMTP server.

• Steps to configure SMTP settings
• Steps to configure POP3 settings

Steps to configure SMTP settings

• Login to System and select Platform Configuration from the product navigator.

• Under General Configuration section select Email Gateway → Outgoing (SMTP) tab.

• In the SMTP Server box, enter the IP address of the SMTP server that will deliver emails generated by the system.

• In the SMTP Port box, enter the port number that the SMTP server will use. The default port used is port 465.

• In the Timeout field, enter any value if you like the SMTP service to wait for a response. By default, the system uses 60 secs.

• In the Connection Security field, if you wish to enable any implicit or explicit security settings, select accordingly, or select none if you are unsure.

• If your SMTP requires authentication, perform one of the following actions:

  • If your SMTP server uses authentication, fill in the username and password boxes.

  • If your SMTP server is not configured to send authentication credentials, leave the username blank

• In the Signature box, enter the details you wish to include in all emails sent out.

• In the Network Proxy box, select the network proxy if your SMTP server is not directly connected with Sectona Web Access.

• Message Style can be modified as per general HTML style tags and can be further customized. %EmailMessage% must be placed to display content.

• In Outgoing Domain Whitelisting, you can define a list of comma-separated email domains. You will be allowed to send emails only to the aforementioned email domains.

• Click Save.

Steps to configure POP3 settings

• Login to System and select Platform Configuration from the product navigator.

• Under General Configuration section select Email Gateway → Incoming (POP3) tab.

• In the POP3 Server box, enter the IP address of the POP3 server that will send and recieve emails generated by the system.

• In the POP3 Port box, enter the port number that the POP3 server will use. The default port used is port 995.

• In the Timeout field, enter any value if you like the POP3 service to wait for a response. By default, the system uses 60 secs.

• In the Connection Security field, if you wish to enable any implicit or explicit security settings, select accordingly, or select none if you are unsure.

• If your POP3 requires authentication, perform one of the following actions:

  • If your POP3 server uses authentication, fill in the username and password boxes.

  • If your POP3 server is not configured to send authentication credentials, leave the username blank.

• In the Network Proxy box, select the network proxy if your SMTP server is not directly connected with Sectona Web Access.

• Tick the Function Points checkbox to allow Email Workflow Approval.
• Specify approval keywords in For Request Approval textbox.
• Specify rejection keywords in For Request Rejection textbox.

• Click Save.